Tutorial for creating the Online Learning Agreement (before the mobility)
Important:
Before you create a Digital Learning Agreement:
You only need to create a Digital Learning Agreement once you have been nominated at your host university.
You will be informed of a nomination by email.
The creation of a Digital Learning Agreement (DLA) is obligatory for Erasmus+ students who want to spend a semester abroad.
This tutorial explains step by step how to fill in the Digital Learning Agreement in Mobility Online.
The "Digital Learning Agreement - Before the Mobility" has to be completed before the start of your stay abroad.
Important: Please do not complete the DLA until you have read through the information on the Digital Learning Agreement and on credit transfer at your faculty.
Web pages of the faculties
- Faculty of Computer Science, Electrical Engineering and Mathematics
- Faculty of Arts and Humanities
- Faculty of Mechanical Engineering
- Faculty of Sciences
- Faculty of Business Administration and Economics
Note for students of Cultural Studies:
For students of Faculty of Arts and Humanities, there are some further steps to take before completing the Digital Learning Agreement.
More detailed information can be found at:
First log into Mobility Online with your IMT account on the www.service4mobility.com/europe/LoginServlet page.
Further reference:
In everyday communication, the term "OLA" (Online Learning Agreement) is often used. This is simply an alternative name for the DLA (Digital Learning Agreement). The DLA that you fill out in Mobility Online is automatically sent electronically to your partner university.
Course recording
In the application workflow in Mobility Online, click on "Enter courses in the Digital Learning Agreement" to access Table A and Table B of the DLA.
Table A: Before the mobility
- Preliminary course selection for the upcoming semester
- Orientation on course catalogues from the previous year
- At least 24 ECTS per semester must be taken
Of these, at least 15 ECTS per semester must be successfully passed
- If not: Reclaiming the entire Erasmus+ funding
Please note: The ECTS of the host university will not be converted into those of UPB!
Entering course data
- First click on "Create a new course at the host institution"
- Then enter the following details in the input mask:
o Course number at the host university
o Course name at the host university
o Number of ECTS at the host university
Confirm the course entry with "Create new course"
Table B (Recognition): Before the mobility
- Enter the courses that are to be recognised at UPB .
Enter course data in table B
- Click on "Create new course at home institution". Enter the course to be credited at UPB in the selected course package
Enter course data
- Then enter the following details in the input mask:
o Course number at the home institution
o Course name at the home university
o Number of ECTS at the home university
Confirm the course entry with "Create new course".
Special case: No crediting of all courses at the UPB desired
Make the following entry in Table B :
o Course number: 000
o Course title: No crediting at UPB desired
o Number of ECTS: 0
? Only make this entry if none of the selected courses is to be credited
? One single entry in Table B is sufficient!
Check and sign DLA
- When the course registration is complete, click on "Check and sign DLA"
- Please note: The DLA can only be submitted for signature if the minimum number of 24 ECTS in Table A is fulfilled
Submit a digital learning agreement
- After checking, click on "Sign DLA"
- Then click on "Submit digital agreement" in the application workflow in Mobility Online
- Click on "Continue to change" and then tick the box next to "Submit Digital Learning Agreement"
After submitting the Digital Learning Agreement
- Further processing of the Digital Learning Agreement is no longer possible. The DLA is now sent to the responsible Recognition Officer, checked and signed. As soon as a signature is available, it is then automatically sent to the responsible person at the receiving institution for signature.
- After submitting the DLA, you can view the DLA in the application workflow under "Show Digital Learning Agreement" but you can no longer edit it
You will be informed by email if the DLA is recognised/rejected by the home and/or host university. In the event of a rejection, the DLA must be created again.
? Always read the reason for rejection in order to act accordingly!
Please note: If there is no green tick in the application workflow step in Mobility Online "Learning Agreement signed by the host university" within one month, get in touch with the administrative contact person at your host university.